Information for Players

orchestra in rehearsal

Updated 12 June (some additional details of Autumn rehearsal schedule)


Forthcoming Concerts
Rehearsal venues
Concert venues
Selling concert tickets
Concert dress
Management of the Orchestra
Players privacy statement

Forthcoming Concerts


23 June 2018 - Beethoven, Schumann & Mahler, Sheldonian Theatre
22 July 2018 - Truck Festival

Summary of concert dates and works for 2017-18 [pdf]


17 November 2018
16 March 2019
22 June 2019 (Sheldonian Theatre)

Draft summary of concert dates and works for 2018-19 [pdf]


16 November 2019
14 March 2020
(June 2020 date and venue not yet confirmed)

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Summer 2018 - Rehearsal schedule version 1 [pdf]

Autumn 2018 - (9 week term plus Rehearsal/AGM 27 Nov) start 11 September, sectionals 18 Sept, half-term 23 Oct, rehearsal with soloist at Abingdon 30 Oct. Full schedule to follow.

Spring 2019 - start 15 January

Summer 2019 - start 23 April

If you are unable to attend any rehearsal inform your section leader, and if for any reason you anticipate being absent more than two rehearsals for any concert please notify your section leader as far in advance as possible.

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One of the contributions that players make to the running of the orchestra is the payment of an annual or termly subscription. The minimum 2017/18 rates will be:

Annual fee: £180 or three payments of £60 (per term)
Students and unwaged: £20 (per term)

Players who feel able to do so are invited to pay at a higher rate or make additional contributions, by topping up their payments or by sponsoring a particular activity.

Subscription payments, due at first rehearsal of term, may be made by cheque, cash or bank transfer. Rates are reviewed annually.

If you are UK tax payer, the orchestra (being a registered charity) can claim back tax you have paid on your subscription payments. This generates significant extra income for the orchestra. So, if you pay tax, please ensure that you complete a declaration form. Further details about payments and tax declaration forms are available from the Membership Secretary, Diana Collingwood.

Exceptionally, where a player has circumstances of particular personal hardship, a case for temporary reduction of fees can be considered by the Chairman.

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Rehearsal venues

St Gregory the Great Catholic School: Main Hall, Cricket Road, Oxford, OX4 3DR Google map Access to the School is via a one-way loop road off Cricket Road. By car from Cowley Road, turn into Shelley Road. Take the second left turn into Cricket Road and then the first right into the School. There is ample parking but only vehicles carrying very heavy instruments (i.e. harps, timpani and other large percussion instruments) may be brought along the pedestrian walkway to the Main Hall (c.150 metres) for unloading and loading. During rehearsals vehicles must be returned to car park spaces. Please depart promptly after rehearsals as the external gates are locked at 10:15pm. Also note that the whole school site is a 'no smoking' area and that the contract to use the premises is immediately cancelled for a hiring organisation if anyone associated with it is found smoking on site.

Abingdon School: Charles Maude Room and Amey Theatre OX14 1DE Maps and directions and Campus plan showing location of Charles Maude Room and Amey Theatre. Abingdon School is only very rarely used for rehearsals. Bus services from Oxford are quick and convenient (X2, X3 and X13 services stop close by at Stratton Way). Those travelling by car should use the Visitor Parking opposite Reception on Park Road. Players bringing double basses or timps may park in designated spaces areas adjacent to the school buildings. Entry to Charles Maude Room (10 on campus plan) is via door at east end of Big School. Vehicles parked in the privately owned roads around the school are liable to be clamped at any time.

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Concert venues

Oxford Town Hall: St Aldates, Oxford OX1 1BX Directions, Map, Travel and Parking information

Sheldonian Theatre, Oxford: Broad Street, Oxford OX1 3AZ Map and directions

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Selling concert tickets

Players are expected to take an active part in promoting concerts and selling tickets to friends and family. Tickets sold in advance by players are available at discounted rates: £16 standard tickets reduced to £14, Over 60s £14 tickets reduced to £12.

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Concert dress

Women: long black; Men: Dinner Jacket, white shirt, black tie

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Management of the Orchestra

A committee of orchestra members meets three times a year to discuss and agree plans. Speak to any one of us on the committee if there is something you feel we should consider or if you'd like to help in some way with running the orchestra. At the present time there are some vacancies on the committee so all expressions of interest or assistance are very welcome. If you've got thoughts about repertoire or music you feel would be good to play, do talk to Robert Max.

Orchestra members have an annual general meeting in November or December when new committee members are elected and ideas can be discussed by everyone. The present committee members are:

Grace Lane - Chairman
Stephen Drew - Secretary
Matthias Winkel - Treasurer
Vacant - Concert Manager
Sally Prime - Librarian
Paul Johnson - Marketing and Publicity
Diana Collingwood - Membership Secretary
Dominic Knight - Orchestra Manager
Robert Max, Musical Director, and Mariette Richter, Leader, in attendance

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Players' Privacy Statement

Why do we need your data ? We need to collect and store some details about you so that we can inform you about orchestra matters and organise and promote our activities. We will not use your data for any other purpose without your consent. We will never give it to third parties and if another player asks for your contact details we will only ever share them with your consent.

We only collect the data we need This may include, your name, email address, payment and Gift Aid information, phone number, postal address, bank details, photographic/video images. We review what data we have on members every two years and remove it if we no longer need it. If you leave the group, we’ll make sure we stop using and/or delete any data we don’t need to keep (e.g. for financial reporting).

Queries and updating/removal of data At any time you can ask to view, update or correct any data we hold on you. You can also ask that we stop using your data or that we erase it. To request any of these, please contact the Chairman.

By playing in Oxford Symphony Orchestra you acknowledge and agree to use of your data in accordance with this Privacy Statement.

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