Thu Dec 3 05:23:48 2020
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Information for Players

Main Stage view of Truck Festival

Please note:
Due to the coronavirus, our planned Oxford Symphony Orchestra programme for both the June and November 2020 concerts have been postponed. We hope to play these works with the planned soloists in a future year instead.

Plans for restarting rehearsals are being made, government restrictions allowing, following COVID guidelines. Please see the list of rehearsals below.

Last updated 19th October.

CONTENTS

Forthcoming Concerts
Rehearsals
Subscriptions
Rehearsal venues
Concert venues
Selling concert tickets
Concert dress
Management of the Orchestra
Players privacy statement

Forthcoming Concerts

2020/21 Concert Programmes (pdf)

(Please note: the November 2020 concert has been postponed.)
13th March 2021 - Oxford Town Hall
19th June 2021 - Sheldonian Theatre

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Rehearsals

November 2020

3rd November - 7.30pm-9pm, strings rehearsal, St Mary & St John Primary School
10th November - 7.30pm-9pm, wind rehearsal, St Mary & St John Primary School

A risk assessment is being prepared for rehearsals, to ensure that arrangements reduce the risk of COVID transmission to the lowest reasonably practicable level. This will be sent out to all members.

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Subscriptions

One of the contributions that players make to the running of the orchestra is the payment of an annual or termly subscription. The 2019/20 rates were as follows:

Annual fee: £188, or two payments of £63 (autumn and spring terms) and one payment of £62 (summer term)
Students and unwaged: £21 per term.

Players who feel able to do so are invited to pay at a higher rate or make additional contributions, by topping up their payments or by sponsoring a particular activity.

Subscription payments, due at first rehearsal of term, may be made by bank transfer, cheque or cash. Rates are reviewed annually.

If you are UK tax payer, the orchestra (being a registered charity) can claim back tax you have paid on your subscription payments. This generates significant extra income for the orchestra. So, if you pay tax, please ensure that you complete a declaration form. Further details about payments and tax declaration forms are available from the Membership Secretary, Diana Collingwood.

Exceptionally, where a player has circumstances of particular personal hardship, a case for temporary reduction of fees can be considered by the Chairman.

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Rehearsal venues

St Mary & St John Primary School:

Large Hall, Meadow Lane, East Oxford, OX4 1TJ
Google map
Access to the School is via Bedford Street for cars, and pedestrians and cyclists may additionally obtain access via Meadow Lane.

St Gregory the Great Catholic School:

Main Hall, Cricket Road, Oxford, OX4 3DR
Google map
School site plan (pdf)
Access to the School is via a one-way loop road off Cricket Road. By car from Cowley Road, turn into Shelley Road. Take the second left turn into Cricket Road and then the first right into the School. There is ample parking but only vehicles carrying very heavy instruments (i.e. harps, timpani and other large percussion instruments) may be brought along the pedestrian walkway to the Main Hall (c.150 metres) for unloading and loading. During rehearsals vehicles must be returned to car park spaces. Please depart promptly after rehearsals as the external gates are locked at 10:15pm. Also note that the whole school site is a 'no smoking' area and that the contract to use the premises is immediately cancelled for a hiring organisation if anyone associated with it is found smoking on site.

Abingdon School:

Charles Maude Room and Amey Theatre OX14 1DE
Maps and directions
Campus plan showing location of Charles Maude Room and Amey Theatre.
Abingdon School is only very rarely used for rehearsals. Bus services from Oxford are quick and convenient (X2, X3 and X13 services stop close by at Stratton Way). Those travelling by car should use the Visitor Parking opposite Reception on Park Road. Players bringing double basses or timps may park in designated spaces areas adjacent to the school buildings. Entry to Charles Maude Room (10 on campus plan) is via door at east end of Big School. Vehicles parked in the privately owned roads around the school are liable to be clamped at any time.

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Concert venues

Oxford Town Hall: St Aldates, Oxford OX1 1BX Directions, Map, Travel and Parking information

Sheldonian Theatre, Oxford: Broad Street, Oxford OX1 3AZ Map and directions

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Selling concert tickets

Players are expected to take an active part in promoting concerts and selling tickets to friends and family. Tickets sold in advance by players are available at discounted rates: £16 standard tickets reduced to £14, Over 60s £14 tickets reduced to £12.

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Concert dress

Women: long black; Men: Dinner Jacket, white shirt, black tie

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Management of the Orchestra

A committee of orchestra members meets three times a year to discuss and agree plans. Speak to any one of us on the committee if there is something you feel we should consider or if you'd like to help in some way with running the orchestra. If you've got thoughts about repertoire or music you feel would be good to play, do talk to Robert Max.

Orchestra members have an annual general meeting in November or December when new committee members are elected and ideas can be discussed by everyone. The present committee members are:

Grace Lane - Chairman
Stephen Drew - Secretary
Matthias Winkel - Treasurer
Dominic Knight - Concert Manager
Sally Prime - Librarian
Helen Kidd - Marketing and Publicity
Diana Collingwood - Membership Secretary
Robert Max, Musical Director, and Mariette Richter, Leader, in attendance

Other roles include:

Paul Johnson - Programmes
Sharon Curtis - Website

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Players' Privacy Statement

Why do we need your data ? We need to collect and store some details about you so that we can inform you about orchestra matters and organise and promote our activities. We will not use your data for any other purpose without your consent. We will never give it to third parties and if another player asks for your contact details we will only ever share them with your consent.

We only collect the data we need This may include, your name, email address, payment and Gift Aid information, phone number, postal address, bank details, photographic/video images. We review what data we have on members every two years and remove it if we no longer need it. If you leave the group, we’ll make sure we stop using and/or delete any data we don’t need to keep (e.g. for financial reporting).

Queries and updating/removal of data At any time you can ask to view, update or correct any data we hold on you. You can also ask that we stop using your data or that we erase it. To request any of these, please contact the Chairman.

By playing in Oxford Symphony Orchestra you acknowledge and agree to use of your data in accordance with this Privacy Statement.

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